Council Minutes - December 2008



Meeting held on 3rd December 2008 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.30p.m.
Cllrs Liddell (Chair) Brown, Gale, Homer and Price
Clerk: Karen Parnell
Plus Cllr Izzi Seccombe (WCC) and 1 member of the public

1. Apologies

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 6th of November 2008.
Minutes having been circulated were confirmed as an accurate record of the meeting in November 2008 and were duly signed by the Chairman.

4. Democratic 15 minutes
A member of the public had expressed concerns regarding cars using the old Halford road over the bridge (Bell Road).
It was questioned whether this could be gated for safety reasons. Cars are a danger and bollards are a possibility. Izzi cited the opportunity for Gypsies possibly taking this chance to use the site, and she will research a gating order.

5. Matters arising
A) Possible adoption of our phone box
NA - This box is not under any threat.

B) Village Image - Progress Report
Cllr Liddell has spoken to Colin and drawings will be produced by mid December. There should be something to produce to WCC by January.
Cllr Homer informed the council of a recent example similar to our vision in Sidcup, which involves a shared space, with no signage where pedestrians take priority.

C) Bus shelter - With Insurance Company implications
Pending a response - Cllr Liddell to chase.
It was noted the greater solution would be to stop kids smashing the shelter in future.

D) Libel and Slander cover from Allianz Cornhill
Item deferred to next meeting.

E) Website progress
Andrew Allen will be invited to the next meeting to expound on options. The Clerk will print off homepages of other parish websites prior to this meeting and Councillors were asked to do the same.

F) Rose Garden: Do we want to:
1) Keep it. 2) Grass it. Or 3) Re-design it?
Item deferred to next meeting, pending more publicity (notably within the Village Voice) and an awareness of costs and ease of maintenance. Flowers were discussed as an option. Leaflets will be distributed to relevant households asking for their opinions.
Karen noted the minutes show no names of the volunteers who pledged to maintain this area.

6. Finance
To adopt paragraph 12(2) of the (Model code of conduct) order 2007, as this is now a mandatory requirement to be accredited Quality Parish status.
'Where you have a prejudicial interest in any business of your authority, you may attend a meeting (including a meeting of the overview and scrutiny committee of your authority or of a sub-committee of such a committee) but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise'.

Cllr Homer proposed the adoption of the above legislation, which Cllr Price seconded. This was carried unanimously by the council.

To adopt the Freedom of Information Act New Model Publication Scheme.

Cllr Homer proposed the adoption of the above legislation, which Cllr Brown seconded. This was carried unanimously by the council.

To consider responses to SDCs consultation on the Draft Core Strategy.
Cllr Seccombe and Karen expounded on the importance of this consultation which ends on 9th January 2009. An open day on the subject will take place at SDC on the 16th December 2008. Affordable housing, rural housing, conservation and market towns (notably Shipston) are all contained in this document which will sculpt the next 20 years of development. The council was encouraged to contribute. It was also noted that Halfords own housing survey was put in place a year ago. When this consultation concludes it will form part of the local development framework.

Cheque No 100618 Karen Parnell 180.00 (Salary) 620 16.97 (Expenses)
Cheque No 100619 Clement Keys 141.00
Cheque No 100621 Garden Aide 12.50 Were all agreed and counter-signed.

Precept / Budget 2009/10
Was proposed by Cllr Liddell and seconded by Cllr Gale at 9000.00 for the financial year 2009/10 which the council unanimously agreed to. This figure takes into account future plans for the village image and rose garden.

Training for our Chairman recently undertaken.
Cllr Liddell said how worthwhile this training was. It was noted that limiting public speaking to 5 minutes at future meetings be implemented.

Cllr Liddell will forward a copy of his certificate to the Clerk, who noted the council is now half way to obtaining Quality Parish Status.

7. Planning applications received
08/01809/TPO, The Folly, Idlicote Rd. for Treework Ltd
08/01601/LBC, 08/01600/FUL Holego House for A. Redhead, amended description
Planning decisions
08/01858/LBC, The Old Cottage, Queen Street, for Mr & Mrs Wall (Granted)
08/02120/FUL, 1 and 2 Mill Lane, C. Murphy (Granted)
08/01707/Tree, Old Cottage, Queen Street, for Niall Conway
08/02569/ TREE Halford Manor, Various fellings ? Inc stem removal of Ash.
(Support) Granted with conditions.
08/02450/TPO The Folly T1 Sycamore and T2 Yew ? Pruning.

8. Correspondence
14/11/08 WCC Gritting Routes in Warwickshire 08-09 X 6.
18/11/08 SDC ?Decorum? (Standards and Ethics) Magazine X 3.

Cllr Homer allocated actions prior to the next meeting, which were agreed:
Cllr Liddell - Village image
Cllr Price - Village event
Cllr Gale - Rose garden
Cllr Brown - Draft core strategy
Cllr Homer - Village clear up.

9. Date of next meeting: 7th January 2009 (Same venue)

Signed: 07/01/09 Neil Liddell (Chairman)