Council Minutes - January 2009



Meeting held on 7th January 2009 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.20p.m.
Cllrs Liddell (Chair) Brown, Gale, Homer and Price
Clerk: Karen Parnell
Plus Cllr Izzi Seccombe (WCC) and 14 members of the public

1. Apologies

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.
Cllr Liddell declared an interest as his own planning application is on the agenda.

3. Approval of minutes of meeting held on the 3rd of December 2008.
Minutes having been circulated were confirmed as an accurate record of the meeting in December 2008 and were duly signed by the Chairman.

4. Democratic 15 minutes
Amanda Luther expressed concerns about comments published in 'Village Voices'. It was inferred she took responsibility for the rose garden in November, when in fact she started in January. The payments as agreed by the parish council had changed as had the timescale of work. Mrs Luther had asked someone from the PC to view the garden with her and this had not happened. She noted some works were above her and the difficulty to maintain the garden in the time allotted was deemed unreasonable. Ms Luther deemed the comment 'gradual deterioration over a number of months' in the publication to be detrimental to her business. In response the chairman agreed to publish a response in 'Village Voices' to redress the misunderstanding and also commented that communication had been an issue and stated Ms Luther had always done a good job.

5. Matters arising
A) Website development - In consultation with Andrew Allen
Due to unavailability Mr Allen will be invited to the February Meeting.

B) Village Image - Progress Report
Cllr Liddell has provided an ordinance survey map of Halford to aid progress.

C) Bus shelter - With Insurance Company implications
Pending a response - Cllr Liddell to provide more photographs.

D) Libel and Slander cover from Allianz Cornhill
Item deferred until the policy is due for renewal.
E) Rose Garden: Do we want to:
1) Keep it. 2) Grass it. Or 3) Re-design it?
Many opinions were discussed and the majority appeared in favour of grassing, or partially grassing the area possibly leaving two rose beds. Concerns were expressed about cars potentially parking on the area. Weeding, maintenance and the state of the roses and trellis were discussed. Double paving slabs by the hedges were considered as was the possibility of forming four little rose gardens. Plants other than roses were considered. A plaque to commemorate the millennium is an option and the retention of the bench was discussed. Paving at the rear with roses at the front was another option put forward.

Cllr Liddell explained this would be an ongoing consultation and he will seek expert advice to produce drawings before taking this to the next stage.

F) Drainage issues on the Fosse Way
This issue has now been resolved, in the process Cllr Gale discovered four drains had been tarmaced over and there is subsidence under the roundabout. The Chairman thanked Cllr Gale for his efforts.

G) Cllr Homer said the 'Village tidy up' would take place on 21st March 2009. He will be asking for volunteers to come forward through 'Village Voices' and will be approaching Trevor Askew at SDC for help. NB This is a village event, not a parish council project.

6. Finance
To consider responses to SDCs consultation on the Draft Core Strategy.
Cllr Brown expounded on his research of this document. He had gone into rural towns, housing, sustainability and conservation regarding the vision for 2026. He and Cllr Liddell will respond to SDC highlighting the housing survey already undertaken and the need for four affordable homes in Halford. Concerns were expressed as to the future of Shipston and its retail outlets.

To note the precept has been applied for from SDC. Noted

To note receipt of a 500 communication grant from WCC. Noted

Cheque No 100622 Karen Parnell 180.00 (Salary) 623 16.97 (Expenses)
Were agreed signed and counter-signed.

7. Planning Decision:
08/02450/TPO The Folly: T1 Sycamore and T2 Yew ? Pruning.
(Support) Granted with conditions.

8. Correspondence
06/12/08 - SDC/Digley Associates - Annual play area inspection 2008.

9. Date of next meeting: 4th February 2009 (Same venue)

Signed: 11/02/09 Neil Liddell (Chairman)