Council Minutes - February 2009



Meeting held on 11th February 2009 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.40p.m.
Cllrs Liddell (Chair) Brown, Gale, Homer and Price
Clerk: Karen Parnell

1. Apologies

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 7th of January 2009
Minutes having been circulated were confirmed as an accurate record of the meeting in January 2009 and were duly signed by the Chairman.

4. Democratic 15 minutes
No public were present.

5. Matters arising
A) Website development - In consultation with Andrew Allen
Mr Allen expounded on the history of his company, having built 350 websites. He went on to discuss functions and requirements. Videos and blogs are a consideration as is the domain name. Reciprocal links were also considered.
Karen will send a purchase order with prices as per our quote (800 build - 10 per month maintenance). Photos, the logo and content will now be sent to Andrew and a link to planning at SDC will be explored.

B) Newsletter and Training for Quality Parish Status criteria
Karen explained the need to produce four newsletters a year to fulfil the criteria, she also reiterated the need for training of councillors, to which volunteers were sought for a WALC seminar on 07/03/09 at Myton School, Warwick.

C) Village Image - Progress Report
Cllr Liddell has progressed this with Colin Davis, the concept will be produced to WCC at a forthcoming meeting. Funding has been obtained for researching this project. Cllr Liddell will present WCC with documentation prior to any meeting.

D) Bus shelter - With Insurance Company implications
All relevant documentation has been obtained. Costs are looking like 450. We will now wait and leave this for the insurance company to progress.

E) Rose Garden:

Cllr Liddell explained this would be an ongoing consultation and he will seek to produce drawings, ideas and quotes before producing these at the next meeting.
Karen has obtained a grant of 500 from WCC towards the project.

F) To consider providing an extra dog poo bin:
The council agreed to this action, the location being either down Idlecote Road or the Leys. Cllr Homer holds details regarding this matter.

G) Flood works at Fosse roundabout:
Jeff Morris - WCC has overseen some works. Four run offs were a problem, but a pipe has been laid. Storm drains still present a problem and jetting is not being done. New legislation and the help of Severn Trent and the flood defence officer at SDC should all help.

6. Finance
To review the standing orders and financial regulations of the council

Both adopted in 2004 remain current and it was deemed the council?s practices are correct.

To appoint an Internal Auditor for the year 2008/09
Mike Gerrard was appointed for this duty.
Proposed Cllr Gale - Seconded Cllr Homer


Cheque No 100624 Karen Parnell 180.00 (Salary) 625 10.57 (Expenses)
626 Halford Parochial Church Council 500.00
627 Stratford-on-Avon District Council 175.00
628 Halford Village Hall 50.00

7. Planning Decision:

8. Correspondence

9. Date of next meeting: 4th March 2009 (Same venue)

Signed: 04/03/09 Neil Liddell (Chairman)