Council Minutes - Annual Meeting of the Council 2009


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at
The Bridge Inn, Halford on Wednesday the 6th of May, 2009 commencing at 7.30 p.m.
Present: Cllr Nick Gale (in the Chair)
Councillors Ali Brown and Sue Price.
Clerk: Karen Parnell
In attendance:
one member of the public
Apologies: None received.

1. To Elect a Chairman for the ensuing Municipal Year.
Cllr Neil Liddell was elected as Chairman for the ensuing Municipal Year in his absence, and will need to sign the Declaration of Acceptance of Office at the June meeting.
Proposed: Cllr Gale Seconded: Cllr Price.

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Tom Homer was elected Vice-Chairman for the ensuing Municipal Year in his absence.
Proposed: Cllr Brown Seconded: Cllr Price

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 14th May 2008.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom.

6. Comments from the public relating to items on this Agenda.
Liz Wood, on behalf of the Women's Institute, came to consult with the council regarding the 'Big tidy up event'. This was agreed to take place on the 28th of June between 12.00 and 4.00, the last hour to include refreshments. Karen will approach SDC to hopefully provide litter grabbers. Publicity will be produced and duties will be allocated when meeting at the village hall car park at 12.00 noon. A barbeque may be provided after the event. Cllr Gale will help with the disposal of waste.

It was suggested that a tug of war involving the WI/PC take place at the village fete on 12/07/09.
Other events including a dog show and coconut shy were also discussed.
The WI would like to provide a bench for the village, but were advised ownership of land should be established first.

7. Planning:
Re: 09/00670/FUL - Comments due by 13th May 2009
S Rahwangi - Owl Corner, Fosse Way, Halford, Shipston-on-Stour, Warwickshire -First floor extension to side. SUPPORT

8. Finance:
The internal audit was conducted on the 17th of April 2009.

To complete the Annual Financial Return for the year ending 31st March, 2009:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned.

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council.

c) Chairman to sign the Bank Reconciliation as at 31st March, 2009.
Done by both Chairman and RFO with the consent of the Council.

The Council agreed to finance works towards to renovation of the burial grounds at a cost of 9000.
Proposed Cllr Gale Seconded Cllr Brown.

The urgent need for the obtaining of quotes regarding the rose garden was noted and Cllr Gale will chase these on behalf of the council.

9. Accounts for payment.
Cheque No 636 Clerks Salary 180.00
Cheque No 637 Clerks Expenses 21.14
Cheque No 639 WALC 107.00
Cheque No 638 Webbenefit (website/hosting) 1173.00
Cheque No 640 Garden Aide 31.25
Cheque No 641 Allianz Insurance PLC 608.16
Cheque No 642 Internal Auditor (Kenneth Dunn) 30.00
Cheque No 643 Quality Parish Status fee 57.50

10. To deal with any correspondence.
Burial ground at St Mary's church maintenance
Decorum magazine x 3
SDC Precept 50%
Quality Parish Status application

11. Councillors reports.
Not present.

12. Questions from the public:

Meeting closed: 8.25 pm

Neil Liddell - Chairman

3rd June 2009