Council Minutes - June 2009



Meeting held on 3rd June 2009 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.15 p.m.
Cllrs Liddell (Chair) Gale and Price
Clerk: Karen Parnell
Plus one member of the public

Resignation of Cllr Tom Homer - Casual vacancy for a parish councillor.
Due to the resignation of Tom Homer a casual vacancy now exists on the parish council. Karen has informed SDC and the relevant notice under LGA 72 is currently displayed. If no election is called the council can co-opt after the 5th of June 2009.

1. Apologies
Cllr Ali Brown

2. Chairman to sign the acceptance of office.
Cllr Liddell signed the acceptance of office, witnessed by the Clerk.

3. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

4. Approval of minutes of meeting held on the 1st of April 2009 and 6th of May 2009
Minutes having been circulated were confirmed as an accurate record of the meetings held in April and May 2009 and were duly signed by the Chairman.

5. Democratic 15 minutes
Concerns were expressed at the state of the millennium garden and when progress would be made regarding this. Cllr Liddell confirmed three quotes had been obtained for works and all options would be publicised to villagers at the village clean up event on the 28th of June for their consideration and input. A low maintenance option is important to keep ongoing costs down.
Shared space schemes involving villagers and pedestrians were discussed and WCC are liaising with the council to consider possibilities.

6. Matters arising
A) Drainage Issues-Progress Report
The sign on Ettington Road has been replaced. Cllr Gale will chase Jeff Morris WCC regarding jetting along the Fosse Way. Karen pointed out WCC now have a new hierarchy in place for this department.

B) Village Image - Progress Report

Cllr Liddell had obtained costings for future work from Colin Davies. Mr Davies has done all works to date at no cost. More in depth work is likely to cost around 1500 but would be covered by the WCC grant.
Mr Davies will be invited to give a presentation in the future and will be involved with proposals and discussions with WCC and English Heritage.
The scheme will be showcased to villagers at the July fete in the village hall.
* Karen will ask Cllr Seccombe when we can expect to receive the grant.

C) Bus shelter - With Insurance Company implications
Cllr Brown is dealing with this and had conveyed his apologies. Cllr Liddell will liaise with him to ensure proposed materials are in keeping.

D) Rose Garden: Progress report
Three quotes have been obtained and a meeting will take place to assess them and the millennium garden this Saturday (6th June).

E) Burial ground at St Mary's Church Maintenance
The church are happy with the amount the PC are proposing to allocate for works.
* Karen will investigate the terms for accessing and transferring money from the HSBC deposit account.

F) To consider purchasing a local government manual for the council at a cost of 53.60
The council agreed to buying the 8th edition of Local Council Administration on the proviso that Wixford PC are asked to purchase the next updated version.

G) Village Verges - Progress Report
A slight improvement was noted with less vehicles parking on verges. Cllr Price has added floral displays to the village.

H) To consider a session of Chairman's training on the 13th June 2009 and attending a WALC event in Shipston on 07/07/09 regarding gypsies and travellers.
As Cllr Liddell had recently done similar training this course was deemed unnecessary at this time.
Cllr Price will attend the WALC event in Shipston.

I) To formally adopt Halford Parish Council's Communications Engagement Strategy and Training Statement of Intent.
Both documents had been previously distributed to Councillors for comment. The Council unanimously agreed to adopt both documents, which will now be published to the website.
Proposed: Cllr Liddell Seconded: Cllr Gale.

7. Finance

Cheque No 100644 Karen Parnell 180.00 (Salary) 645 10.82 (Expenses)
Garden Aide 646 31.25.
* Karen will forward contact details for Garden Aide to Neil to clarify what works we are paying for.

8. Planning Decisions;
08/02852/FUL Halford Cottage, Queen Street. Conversion of stables into one dwelling. REFUSED PERMISSION.

S Rahwangi - Owl Corner, Fosse Way, Halford, Shipston-on-Stour, Warwickshire -First floor extension to side. SUPPORT - GRANTED WITH CONDITIONS.

9. Date of next meeting: 1st July 2009 (Same venue)

Signed: Chairman on 1st July 2009 - Neil Liddell