Council Minutes - September 2009



Meeting held on 2nd September 2009 at the Halford Bridge Inn at 7.00 p.m.
Meeting closed 8.30 p.m.
Cllrs Liddell (Chair) Black, Gale, Price and Rickards
Clerk: Karen Parnell
Plus two members of the public

Co-option of two councillors - To fill Casual vacancies for parish councillors.
Due to the resignation of Ali Brown and Tom Homer the council advertised two vacancies. Two applications were received by the clerk and the council unanimously decided to appoint Ian Rickards and Colin Black. Cllrs Rickards and Black completed the acceptance of office and declarations of financial interests.

1. Apologies

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 1st of July 2009
Minutes having been circulated were confirmed as an accurate record of the meeting held in July 2009 and were duly signed by the Chairman.

4. Democratic 15 minutes
It was noted the millennium garden looked nice and future maintenance was discussed. This is likely to cost around 150 per annum.

5. Matters arising
A) Drainage Issues - Progress Report
The drain outside the Bridge Inn is still an issue. All other matters have been addressed.

B) Village Image - Progress Report
Flyers have been put out for the consultation event on the 9th of September. Consultation and ideas will be sought on traffic calming before moving to the next stage. Councillors will take the advice of the experts regarding the format of the presentation and a pre meeting get together will take place between Councillors. Carolyn Burrows is no longer involved in this project so another representative of WCC will take this project on board. Colin Davies is currently on leave.

C) Bus shelter - With Insurance Company implications
A quote has been obtained to fix the shelter at a cost of 150. It was proposed by Cllr Liddell and seconded by Cllr Price to proceed with these works.

D) Millennium Garden: Progress report
Atlas Landscaping - Sweeping Turf with low level planting has now been completed. It will be necessary to transfer funds prior to making payment of
6000. A slab in roman text is a future possibility. It was noted grass was left to die as responsibility for watering it was not claimed, so 250 to replace turf will not be paid. The whereabouts of the chair was also questioned. Thanks will be conveyed to supporters and helpers in 'Village Voices'.
Concerns were expressed that cyclists may use the area.

E) Burial ground at St Mary's Church Maintenance
There is now a sanction to commence works. The notice has to be displayed for a month and works should start in late October.

F) Update of Emergency Plan.
This will be distributed around councillors for updating and returned to the clerk at the October meeting to progress.

G) BT Proposed Pay Phone Removals.
Due to lack of usage BT and SDC are consulting on the removal of the phone box. Councillors decided the box must be retained. Karen will comment to SDC and research adoption procedure.

6. Planning:
Application(s) reference: 09/01199/AGNOT
Proposed :New road for agricultural use.
At :Stepmoles Farm, Idlicote Road, Halford, Shipston-on-Stour

Application(s) reference: 09/01301/FUL
Proposed :Two storey and first floor extensions to sides
At :20 Idlicote Road, Halford, Shipston-on-Stour, CV36 5DF

7. Finance
Cheque No 100651 Karen Parnell 180.00 (August Salary) 652 SDC Land Lease 175.00 653 Garden Aide 50.00 654 Karen Parnell 180.00 (September Salary) 655 Karen Parnell 21.64 (Expenses) 656 Viking Direct
60.32 (Stationery) 657 Clement Keys (External Audit) 155.25
658 Garden Aide 43.75

8. Correspondence
WCC Warwickshire Advisory Lorry Route Map
WCC 'Chairman at home' invite re 19/09/09

Meeting closed: 8.00pm

9. Date of next meeting: 7th October 2009 (Same venue)

Signed: Chairman on 7th October 2009 - Neil Liddell