Council Minutes - February 2010


Meeting held on 3rd February 2010 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.35 p.m.
Cllrs Liddell (Chair), Gale and Price
District and County Cllr Izzi Seccombe
Clerk: Karen Parnell

1. Apologies
Cllrs Colin Black and Ian Rickards

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 5th January 2010
Minutes having been circulated were confirmed as an accurate record of the meeting held in January 2010 and were duly signed as such.

4. Democratic 15 minutes
No members of the public were present.

County and District Councillors report
No report to note.

5. Matters arising

A) Drainage Issues - Progress Report
1) Debris in Bell Hill.
2) Drainage issue outside Manor House Queens Street.
3) Damage to verge and kerbside at Junction of Idlicote Road and The Leas.
These issues have been raised with Jeff Morris WCC, but the extensive damage to roads by potholes caused by the recent weather will take precedence. Cllr Seccombe pointed out that 100,000 will now be directed to improving roads and noted WCC had overspent on grit.

B) Village Image - Progress Report - Further to 09/09/09 Meeting - Big "C" next meeting - Ordnance survey map
Graham Stanley WCC has not yet responded with proposals for the traffic scheme. Cllr Seccombe will chase him with a view to a further meeting to establish progress. Karen provided the council with an OS map of Halford.

C) Millennium Garden - Maintenance thereof.
One reply has been received from the advert seeking volunteers. We will re-advertise as a further three volunteers are needed; otherwise the council will have to withstand the costs of the maintenance.

D) Burial ground at St Mary's Church Maintenance
Review of works and ongoing commitment
Cllr Gale circulated new costs of 622.24 for Hawkes, Edwards and Cave and around 552 for Ian Barnard which will be payable in March.
Concerns were expressed at these additional payments, mostly due to the cob wall; however it was noted the burial ground would now last another twenty years.

E) Update of Emergency Plan
Cllr Rickards is progressing this.

F) Liaison concerning oil supply
Cllr Gale suggested a price reduction of around 5% can be made by booking centrally. Cllr Liddell pointed out the matter had been looked into before and deemed unviable. Cllr Gale will discuss the matter with oil companies, including Red Horse, and liaise with a contact at Brailes where this system operates.

G) Provision of a defibrillator in the village/Village event
Cllr Black will be asked what progress has been made with regard to the Village event. If none is evident the PC will consider giving a donation to this cause.

H) Provision of bench in the rose garden
Cllr Liddell is liaising with Cotswold teak regarding the provision of this.

I) Notice Board in Queen Street - Refacing thereof
This will be done when the weather improves.

J) Village maintenance - Repairs of damages made by bus
Cllr Gale is still awaiting a response from an e mail to Jeff Morris WCC. Kerbs in Idlecote road need attention and fencing is a consideration. Due to the damage to verges outside the manor house the council was asked if it had any objection to a barrier being put in place until WCC commence works; The parish council were happy to support this.

6. Planning
Application(s) reference: 10/00034/LBC
Proposed: Proposed alterations and extension to listed building to provide boiler room and new window opening with the removal of internal walls at ground floor level.
At: Grasmere, Queen Street, Halford, Shipston-on-Stour Warwickshire For: Mr M Jackson
Circulated for comments

7. Finance
Cheque No 100682 Karen Parnell 180.00 (Salary) 683 Karen Parnell
10.82 (Expenses) 684 SDC Lease of land 175.00 685 Garden Aide
WCC Public Realm Grant (Rose Garden) 500.00 VAT Refund 1413.99

8. Correspondence:
Letter from CPRE re planning concerns at Admington
Warwickshire Best Village 2010 Competition (We have entered)

9. Date of next meeting: 3rd March 2010 (Same venue)

Meeting closed: 8.35pm

Signed: Chairman on 3rd March 2010 Neil Liddell