Council Minutes - April 2010



Meeting held on 7th April 2010 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.30 p.m.
Cllrs Liddell (Chair), Black, Gale, Price and Rickards
Clerk: Karen Parnell
Two members of the public
1. Apologies
Cllr Izzi Seccombe

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 3rd March 2010
Minutes having been circulated were confirmed as an accurate record of the meeting held in March 2010 and were duly signed as such.

4. Democratic 15 minutes
The WI has registered an interest in doing another 'Big tidy up' event. Concerns were expressed regarding a lack of support last year. The PC agreed to support this event. Target areas will be identified nearer the time. It was noted SDC and WCC have responsibilities to the village and the tidy up should be to improve areas outside of their responsibility. The WI will publicise the event in Village Voices and it will take place during June.

The PC seeking to recruit volunteers for the rose garden was questioned. The PC confirmed Garden Aide will maintain the garden henceforth. The lack of a membrane causing the need for greater maintenance was pointed out. It was again stated this was on the landscaper's advice. Bark will solve this matter and weeding will be controlled. Costs were questioned but the rose garden plans were decided democratically by residents. It was pointed out the phone box is dirty and future usage of the box was questioned. The PC are still considering suggestions for usage. Further to a request to publish planning application details in Village Voices it was explained this would not work due to the timescales for both being incompatible. Grass verges were mentioned and are a later agenda item and council communications were discussed, notably internet access and the need to physically publish and distribute information.

County and District Councillors report
The Councillor was not present.

5. Matters arising
A) Drainage Issues/Bell hill tidy up - Progress Report
Cllr Gale continues to liaise with Jeff Morris WCC on all outstanding issues.

B) Village Image - Progress Report - Further to 09/09/09 Meeting - Big "C" next meeting
Cllr Liddell will progress chase the potential grant to facilitate this. It was noted the scheme is a long process.

C) Millennium Garden - Maintenance thereof
Garden Aide will maintain the garden henceforth. Cllr Liddell will look into the provision of bark. The PC will continue to assess maintenance.

D) Burial ground at St Mary's Church Maintenance
Review of works and ongoing commitment
Cllr Gale said any additional costs should be modest, in the area of 200-300. The architect will only need to make one further visit.

E) To consider the future usage of the telephone box
The PC is still seeking ideas for future usage. If none are forthcoming bolting the box up will be considered. Costs will be looked into for re-glazing the box, Cllr Black will liaise with Karen to research potential works.

F) To establish a date for the parish assembly
The 5th of May 2010
6.30pm Parish Assembly
7.30pm Annual Meeting of the Council

G) Provision of a defibrillator in the village/Village event
The PC met with Gill Castle (First responder) with a view to financing her work. Unfortunately it became apparent this was untenable as this would be providing public funds to an individual for which the PC has no power. Indeed the PC would be acting ultra vires were it to do so. Also, there would be no guarantee the service would remain were Ms Castle to cease providing it and any donation would therefore go with her. The PC fully supports the work of first responders and will continue to seek a volunteer to do this important work in Halford.

H) Provision of bench in the rose garden
Cllr Liddell will continue to approach potential sources.

I) Play area inspection - Action points
Cllr Liddell has addressed the points as raised. A further inspection was carried out by SDC free of change and a new report distributed.

J) Village maintenance - Green areas and parking
This is a continuing issue. Hard surfacing is a consideration as parking and tractors have caused problems. Public opinion will be sought with regard to a solution.

K) To consider a village tidy up event
This matter was addressed during the democratic session.

L) Verges between Treddington and Ettington roundabouts
Cllr Gale has facilitated these being tidied up. The overgrown pavement is also being addressed.

M) To determine attendance at the village fete
The fete will take place on the 18th of July. All councillors will endeavour to attend.

6. Planning

7. Finance

Cheque No 100689 Karen Parnell 180.00 (Salary) 100690 Karen Parnell
10.82 (Expenses) 100691 Granite Planet 141.00 (Website) 100692 Halford Village Hall 100.00 100693 WALC subscription 108.00 100694 Garden Aide 18.75 100695 Aon Ltd (Insurance) 649.19

8. Correspondence: None

9. Date of next meeting: 5th May 2010 (Same venue)

Meeting closed: 8.30pm

Signed: Colin Black Chairman 2nd June 2010