Council Minutes - Annual Meeting of the Council 2010


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at The Bridge Inn, Halford on Wednesday the 5th of May, 2010 commencing at 7.30 p.m.
Present: Cllr Neil Liddell (in the Chair)
Councillors Colin Black, Nick Gale and Ian Rickards.
Clerk: Karen Parnell
In attendance: One member of the public
Apologies: Cllr Sue Price

1. To Elect a Chairman for the ensuing Municipal Year.
Cllr Neil Liddell stated his intention not to seek re-election as Chairman due to his possible change of address in the future. As no immediate successor came forward for the role, Cllr Liddell agreed to chair this meeting and the election of a Chairman will be the first item of business on the June 2010 agenda.

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Nick Gale was elected Vice-Chairman for the ensuing Municipal Year.

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Annual Parish Council Meeting held on 6th May 2009.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such in June 2009.

5. Matters arising therefrom.

6. Comments from the public relating to items on this Agenda.
A police input and/or report at the parish council meeting was requested.

7. Planning:

8. Finance:
The internal audit was conducted on the 14th of April 2010 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2010:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned.

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council.

c) Chairman to sign the Bank Reconciliation as at 31st March, 2010.
Done by both Chairman and RFO with the consent of the Council.

9. Accounts for payment.
Cheque No 696 Clerks Salary 180.00
Cheque No 697 Clerks Expenses 10.82
Cheque No 698 Kenneth Dunn (Internal Audit) 30.00
Cheque No 699 Neil Liddell (Wood Chipping) 94.00

Receipt: 50% Precept 3600.00 from SDC

10. To deal with any correspondence.
Information regarding the Village of the year competition will be made available at the Bridge Inn.

11. Councillors reports.
Not present.

12. Questions from the public:
It was questioned if an Emergency committee was or should be put in place. The parish council has an Emergency plan in place with a copy held by the county council.

Meeting closed: 8.10 pm

Signed Colin Black Chairman - 2nd June 2010