Council Minutes - June 2010



Meeting held on 2nd June 2010 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.30 p.m.
Cllrs Black (Chair) Gale, Price and Rickards
County and District Councillor Izzi Seccombe
Clerk: Karen Parnell

* 1) Election of a Chairman for the ensuing municipal year*
Cllr Colin Black was elected as Chairman for the ensuing Municipal Year, and signed the Declaration of Acceptance of Office.
Proposed: Cllr Gale Seconded: Cllr Price.

2. Apologies

3. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

4. Approval of minutes of meeting held on the 7th of April 2010 and 5th May 2010
Minutes having been circulated were confirmed as an accurate record of the meetings held in April and May 2010 and were duly signed by the Chairman as such.

5. Democratic 15 minutes
No public were present.

6. Matters arising
A) Drainage Issues/Village Maintenance - Progress Report
Cllr Gale thanked Cllr Seccombe for progressing works with Jeff Morris WCC. A meeting has taken place regarding actions for drains and roads over the next three months. Some clearing and tidying has taken place and Cllr Gale will extend thanks to Mr Morris for this, whilst also pointing out the need for this to be a regular routine and questioning the possibility for removal of large branches.

B) Communication with residents
The NALC tool kit on communications was distributed to all councillors prior to the meeting. Some points may prove useful and be taken onboard. Communications with residents at meetings was discussed and a simple form will be devised by Cllr Gale regarding questions and feedback to incorporate resident's identity. Additional locations for agendas will be sought.

C) Burial ground at St Mary's Church Maintenance
Works will be completed within three weeks. 500 remains owing by the PC. A certificate from the architect is needed.

D) To consider the future usage of the telephone box and possible reglazing
Reglazing will take place at a cost of 420 by Alcester Glass w/c 20/06/10
Proposed Cllr Rickards Seconded Cllr Gale. The suggestion of using the phone box as a static photo frame incorporating village events and artwork will be pursued. Cllr Black will look into a way of locking the box and cut the hedge, Cllr Price will research ways of attaching photos/art and Cllr Rickards will paint the box prior to glazing.

E) Noticeboard resurfacing - Progress report
This will be done imminently.

F) Provision of bench in the rose garden
Feedback will be sought regarding relocation of the WI bench. Cllr Liddell will be asked for progress in obtaining a bench.

G) First responder Working Group - Feedback
This will be run through the Group that is up and running in Ettington, with all monies channelled through them. Fundraising efforts will take place in Halford.

H) Village maintenance - Green areas and parking
The village tidy up will take place on the 13th of June. This has been publicised and tools and jackets will be provided by SDC.

I) Emergency plan
Cllr Rickards will update and forward to Mick Potter WCC.

J) Possible replacement of flowers in the Millennium garden
As this area looks in need of attention, councillors will meet on site to consider available options during the village tidy up.

K) Possible play area restrictions
As fence boards have been broken in the play area, councillors will meet at this location on 13th June to endeavour to find a solution. Signage was discussed but this was deemed likely to be ineffective.

7. Planning (Decisions)
10/00576/FUL The Homestead, Fosse Way, Halford
Two storey extension with bay window to ground floor and dormer window to upper floor - Granted with conditions.

10/00534/FUL Hartfield House, Halford, CV36 5DA
Demolition of existing bungalow and erection of four bedroom, two storey house with new access and landscaping - Granted with conditions.

8. Finance
Cheque No 100700 Karen Parnell 180.00 (Salary) 100701 Karen Parnell
10.82 (Expenses) 100702 Garden Aide 43.75

9. Correspondence: WCC "Slow down" wheelie bin sticker promotion.
WCC/SDC Stour Community Forum publicity for 8th June in Quinton.

10. Date of next meeting: 7th July 2010 (Same venue)

Meeting closed: 8.30pm

Signed: Colin Black - Chairman on 7th July 2010