Council Minutes - April 2011



Meeting held on 6th April 2011 at the Halford Village Hall at 8.00 p.m.
Meeting closed 8.30 p.m.
Cllrs Black (Chair), Gale, Liddell, Redhead and Rickards
County and District Councillor Izzi Seccombe
Clerk: Karen Parnell
Two members of the public

*Co-option of a councillor - To fill Casual vacancy for a parish councillor.*
Due to the resignation of Sue Price the council advertised the vacancy. One application was received by the clerk and the council decided to appoint Jan Redhead: Proposed by Cllr Rickards and seconded by Cllr Gale. Cllr Redhead completed the acceptance of office and declarations of financial interests. The Chairman welcomed Cllr Redhead to the parish council.

1. Apologies

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.

3. Approval of minutes of meeting held on the 2nd March 2011
Minutes having been circulated were confirmed as an accurate record of the meeting held in March 2011 and were duly signed as such.

4. Democratic 15 minutes
No public wished to speak.

5. Matters arising
A) Telephone Box Discussion
Cllr Black will replace the bulb
The council unanimously decided to leave the box in its current condition and not pursue gallery options.

B) Drainage, highways and maintenance issues within Halford
A drain in Armscote Road and potholes in Idlecote Road will be addressed by Cllr Gale liaising with WCC.

C) Road and property matters

Fosseway at northern end of village
A dip in the road by the kerb on the Ettington roundabout will be reported to WCC.

Speedaware posters will be requested for Idlecote Road and the Fosse way.

Paradise Row
Although not a PC matter Cllr Black is liaising with the Shirley Estate regarding a collapsing stone wall adjacent to a footpath.

D) Archive information searches regarding the website
Cllr Liddell continues to look into this matter.

E) Replacement tiles for the bus shelter
Works should be completed by the end of April.

F) Consideration for provision and location of grit/salt bins
The new bin has arrived. It is stored with Cllr Black. Cllrs Black and Gale will liaise with WCC and the church with regard to locating and filling the salt bin.
Weighting the bin will also be considered.

G) Royal Wedding street party

Possible small donation to Halford Villagers Royal Wedding Street Party
The PC unanimously agreed to a donation of no more than 50 subject to relevant invoicing being produced.

H) To consider arrangements regarding Halford Village Hall
An invoice for 100 had been received. Arrangements for payment and the constitution regarding the Village Hall were discussed and the PC agreed to support the Village Hall with this money.

6. Finance
Year end documentation was distributed.
The internal audit will take place on the 15th of April.

Cheque No 100740 Karen Parnell 180.00 (Salary) 741 11.70 (Expenses) 742 Granite Planet (Web Hosting) 144.00 743 Postage 12.80 744 WALC (Membership) 108.00 745 Viking Direct 39.44 746 Aon Insurance 713.39 747 Halford Village Hall 100.00

7. Correspondence:
SDC Notification of reduction in grass cuts to verges (9 to 5)
Clarification will be sought regarding SDC's cutting in The Leys.

WCC libraries consultation
Cllr Rickards will champion this matter and report back to the PC.

8. Date of next meeting: 4th May 2011 (At the Halford Bridge Inn)

Meeting closed: 8.30pm

Signed: Colin Black - Chairman on 4th May 2011