Council Minutes - Annual Meeting of the Council 2012


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at The Village Hall, Halford on Thursday the 26th of April, 2012 commencing at 8.15 p.m

Present: Cllr Colin Black (in the Chair)
Councillors Nick Gale, Ivor Machin, Jan Redhead and Ian Rickards
Clerk: Karen Parnell

In attendance: No members of the public were present
Apologies: None

All members of the Parish Council to fill in the Acceptance of Office, and Declaration of Financial Interest forms
As all councillors have been re-elected to office the relevant forms were completed and signed. Copies and originals will remain with the Clerk and SDC.

1. To Elect a Chairman for the ensuing Municipal Year.
Cllr Colin Black was re-elected Chairman for the ensuing Municipal Year.
Proposed Cllr Gale Seconded Cllr Redhead

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Nick Gale was re-elected Vice-Chairman for the ensuing Municipal Year.
Proposed Cllr Black Seconded Cllr Rickards

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from 5th June 2007 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 4th April 2012.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom.

Village Maintenance
A bank adjacent to the Idlecote Road has eroded, a solution will be sought.
New signage by the roundabout makes navigation much clearer.

6. Planning:

7. Finance:
The internal audit was conducted on the 13th of April 2012 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2012:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

c) Chairman to sign the Bank Reconciliation as at 31st March, 2012.
Done by both Chairman and RFO with the consent of the Council

8. Accounts for payment.
Cheque No 794 Clerks Salary 192.00
Cheque No 795 Clerks Expenses 18.00
Cheque No 796 Kenneth Dunn (Internal Audit) 30.00
Cheque No 797 Garden Aide 19.75
Cheque No 798 Aon Limited (Insurance) 729.79
Cheque No 799 WALC 113.00

Receipt: 50% Precept 3600.00 from SDC

9. To deal with any correspondence.

10. Councillors reports.
Not present

11. Questions from the public:
None present

Meeting closed: 8.45 pm

Signed Colin Black - Chairman 6th June 2012