Council Minutes - Annual Meeting of the Council 2013


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at
The Village Hall, Halford on Wednesday the 24th of April, 2013 commencing
at 7.45 pm

Present: Cllr Colin Black (in the Chair)
Councillors Ivor Machin, Jan Redhead and Ian Rickards
Clerk: Karen Parnell
In attendance: No members of the public were present

Apologies: Cllr Nick Gale

1. To Elect a Chairman for the ensuing Municipal Year.
Cllr Colin Black was re-elected Chairman for the ensuing Municipal Year.
Proposed Cllr Rickards Seconded Cllr Redhead

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Nick Gale was re-elected Vice-Chairman for the ensuing Municipal Year.
Proposed Cllr Black Seconded Cllr Machin

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from September 2012 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 6th March 2013.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom.
Regarding the issue of future use of land owned by the League of Friends as discussed at the last PC meeting it was deemed the Chairman behaved correctly in not letting finance be discussed as part of the development issue as it was not relevant to the item.
Correspondence on the development matter from a resident was discussed.

Village Maintenance
The PC continues to liaise with WCC and a number of matters have been addressed.

6. Planning:
Application(s) reference: 13/00585/FUL
Proposed : Conservatory to side of property
At : Mill Bank, Mill Lane, Halford, Shipston-on-Stour CV36 5BY
For : Mr And Mrs Stuart Henderson No representation

Application(s) reference: 13/00859/TREE
Proposed : - T1: Pine - fell
- T2: Apple - fell
- T3: Apple - fell
- T4: Pine - fell
- T5: Apple - fell
At : Mistletoe Cottage, Fosse Way, Halford, Shipston-on-Stour CV36 5BN
For : Mr Simon Rutherford

7. Finance:
The internal audit was conducted on the 13th of April 2013 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2013:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

c) Chairman to sign the Bank Reconciliation as at 31st March, 2013.
Done by both Chairman and RFO with the consent of the Council

8. Accounts for payment.
Cheque No 933 Clerks Salary 384.00
Cheque No 934 Clerks Expenses 26.00
Cheque No 935 Granite Planet (Website Hosting) 144.00
Cheque No 936 WALC 116.00
Cheque No 937 EON Phone box Electricity 26.09
Cheque No 938 Kenneth Dunn (Internal Audit) 30.00
Cheque No 939 Aon UK Limited (Insurance) 699.71
Cheque No 940 Amanda Luther (Flowers) 25.00

Receipt: 50% Precept 3600.00 from SDC

9. To deal with any correspondence.

10. Councillors reports.
Not present

11. Questions from the public:
None present

Meeting closed: 8.10 pm

Signed Colin Black Chairman 3rd July 2013