Council Minutes - November 2013



Meeting held on 6th November 2013 at the Halford Bridge Inn at 7.30 p.m.
Meeting closed 8.15 p.m.
Cllrs Black (Chair) Gale, Machin and Rickards
Clerk: Karen Parnell
13 members of the public were present

Phil Ward of Warwickshire Rural Communities Council to give a presentation regarding Housing Needs Surveys
Phil thanked the PC for inviting him to this meeting. WRCC have been working with parishes for over 75 years. Phil?s role is to work with PCs to enable affordable housing. Brochures were produced to those present.
Suitable and unsuitable sites were suggested and explained with examples of finished projects produced. It was noted there is an overall lack of affordable housing and there is a shortfall of 300 homes across the district notably in rural areas. The process for conducting a Housing Needs Survey was explained and model copies produced. It was noted this should be initiated by the PC and community with the surveys produced at no cost by WRCC and residents responses are confidential. A decision by the PC was deferred to the January PC agenda

1. Apologies
District and County Cllr Izzi Seccombe

Cllr Seccombe sent the written report:
Main WCC news is that we are in the start of the Budget Consultation process with some serious challenges on the 4 year budget proposals that we have around the savings target of 92m over the 4 years this represents approx 26% of the current budget of the Council and inevitably the Authority will look very different in the future. All areas will be under financial challenge and the discussions we are having now with people are about what areas are really important to priorities over and above others which may have to go. All the challenges faced before will emerge again and it may be that saving areas a second time around will not be possible.

In the District the main energy is being spent on trying to resolve finally, the Local Plan. The delay around the allocation (or not) of the new settlement has been around Impact Assessment and the plans of JLR in the area. I am meeting with a number of those concerned with Officers from the County and with the Leader and Officer at SADC to try to bring this to a conclusion. Much is at stake and it is taking too much time.

2. Declaration of Interests Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the code of conduct that took effect from 5th September 2012 provides that should they have a prejudicial interest in any matter under discussion, they should withdraw from the room and not seek to influence a decision about the matter.
Cllr Gale regarding Application reference: 13/02570/FUL Proposed erection of 3 no. dwellings in Queen Street

3. Approval of minutes of meeting held on the 11th September 2013
Minutes having been circulated were confirmed as an accurate record of the meeting held in September 2013 and were duly signed by the Chairman.

4. Democratic 15 minutes
Application reference: 13/02570/FUL Proposed erection of 3 no. dwellings in Queen Street was discussed at length, comments from the public were:
The proposal for 3 dwellings with 11 bedrooms is excessive for the small plot of land. There are inadequate parking facilities and verges are likely to be damaged. There would be an increase in traffic on a single lane road with an increased risk of accident. Excess parking would affect emergency services vehicles. There is no information on how services such as water and electricity will be provided. There is no provision for oil tanks. There was concern about elevations overlooking existing properties. It was noted all properties on Queen Street are listed buildings. There were concerns about flooding and drainage. It was felt 1 property would be acceptable but 3 are excessive. There is a possibility of garages being converted into extensions.
The plan has changed from 4800 sq. ft. in March 2013 to 6844 sq. ft. in the application, an increase of 40%. Residents were urged to submit comments to SDC by 13/11/13.

The cob wall at Village Farm House is affected by ivy - Chairman to liaise.

5. Matters arising and new matters

A) Casual Vacancy on Halford Parish Council
Jan Redhead has resigned from the PC. SDC have been informed and the relevant publicity was displayed within the parish re LGA 1972.
As no election was requested the PC will co-opt to fill the position of parish councillor and a candidate will be sought.

B) Village Maintenance
Trees needing attention and drainage issues have been addressed.
A lack of lighting by the garage and a defective lamppost still need solutions.

C) Village Archivist
This item deferred to the January PC agenda

D) Bus Shelter
This item deferred to the January PC agenda

6. Planning
Application(s) reference: 13/01943/FUL
Proposed : Demolition of single storey lean to extensions, installation of a dormer window to rear elevation, construction of kitchen extension, conversion of barn, repairs and internal alterations.
At : The Malt House, Queen Street, Halford, Shipston-on-Stour CV36 5BT
For : Mr And Mrs J Gopsill

Application(s) reference: 13/01965/LBC
Proposed : Extension and alterations to form kitchen, utility, boot room and cloakroom. Installation of a dormer window to rear elevation. Conversion of barn to extend kitchen. Alteration to existing ancillary accommodation. Re-roofing and other external repair works. Adaptation of granary to form boiler room and fuel store.
At : The Malt House, Queen Street, Halford, Shipston-on-Stour CV36 5BT
For : Mr And Mrs J Gopsill

Application(s) reference: 13/01328/FUL
Proposed : New access and car parking
At : The Homestead, Fosse Way, Halford, Shipston-on-Stour CV36 5BN
For : Mr Robert Wells

Application(s) reference: 13/02570/FUL
Proposed : Proposed erection of 3 no. dwellings
At : Land At Queen Street, Queen Street, Halford,
For : League Of Friends
This application discussed fully earlier in the meeting. The PC will oppose this application robustly.

7. Finance
Budget - Precept 2014/15
The budget was expounded upon by the Clerk and the precept for 2014 ? 2015 was agreed unanimously by the Council to be set at 7,200 (No increase). Proposed: Cllr Black - Seconded Cllr Gale and agreed unanimously

8. Payments
Cheque No 100952 Karen Parnell 384.00 (Salary) 953 Karen Parnell
26.00 (Expenses) 954 Garden Aide 47.25 955 Royal British Legion
25.00 956 Garden Aide 47.25

Precept 50% 3600.00
VAT Reclaim 115.61


Meeting closed: 8.15pm

9. Date of next meeting: 8th January 2014 (Same venue)

Signed: Colin Black Chairman on 8th January 2014