Council Minutes - Annual Meeting of the Council 2014


Minutes of the Annual Parish Council Meeting held at
The Village Hall, Halford on Wednesday the 14th of May 2014
commencing at 7.30 pm

Present: Cllr Colin Black (in the Chair)
Councillors Paul Bannister and Nick Gale
Clerk: Karen Parnell
In attendance: WCC/SDC Cllr Izzi Seccombe
Five members of the public were present
Apologies: Cllr Ivor Machin

1. To Elect a Chairman for the ensuing Municipal Year.
Cllr Nick Gale was elected Chairman for the ensuing Municipal Year.
Proposed Cllr Black Seconded Cllr Bannister

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Colin Black was elected Vice-Chairman for the ensuing Municipal Year.
Proposed Cllr Gale Seconded Cllr Bannister

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from September 2012 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 5th March 2014.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom and new matters.

1) Basketball net. PC authorised Ray to purchase and fit up the proposed Basketball Net in the Children's Play area in the Idlicote Road: Agreed at a cost of circa 160 up to 200.
Proposed Cllr Black Seconded Cllr Gale Agreed

2) Village works.
Bollards, fixed. Manhole cover Armscote Road repaired. Disabled access to cross road no response as yet Cllr Gale will chase.

3) Speed limit. A letter in response has been received from WCC. Despite being relatively negative, a Police Support Officer was seen in the Village measuring speeds and noting for statistics. WCC will be re-approached by the Chairman for further action.

4) Green Seats from the Bowls Club. These are at present residing at Lomas Barn awaiting Ray's commencement of refurbishment. Cllr Gale asked the Parish Council if he could purchase one of them at a suitable figure.
This was agreed at Cllr Gale providing for the refurbishment and painting of the other two benches. Suitable locations in Halford will be sought for the benches.

5) Bus Shelter
A quote has been obtained for replacing the tiles with rubber tiles at a cost of 1650.
Due to the costs further quotes or supply of tiles only will be looked into.

6. Planning:
Planning appeal regarding land in Queens Street by the League of Friends
Outcome awaited

Application(s) reference: 14/01128/FUL
Proposed : Retaining wall following demolition of the conservatory
At: The Malt House, Queen Street, Halford, Shipston-on-Stour CV36 5BT
For: Mr And Mrs J Gopsill

Application(s) reference: 14/01129/LBC
Proposed : Demolition of the conservatory and erect retaining wall and removal partition between sitting room and hall
At: The Malt House, Queen Street, Halford, Shipston-on-Stour CV36 5BT
For: Mr And Mrs J Gopsill

7. Finance:
The internal audit was conducted on the 29th of April 2014 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2014:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

c) Chairman to sign the Bank Reconciliation as at 31st March, 2014.
Done by both Chairman and RFO with the consent of the Council

8. Accounts for payment.
Cheque No 967 Clerks Salary 384.00
Cheque No 968 Clerks Expenses 26.00
Cheque No 969 Granite Planet (Website Hosting) 144.00
Cheque No 970 WALC 118.00
Cheque No 971 Kenneth Dunn (Internal Audit) 30.00
Cheque No 972 EON Phone box Electricity 26.09
Cheque No 973 Aon UK Ltd (Insurance) 710.34

Receipt: 50% Precept 3600.00 from SDC

9. To deal with any correspondence.


10. Councillors reports.
Cllr Izzi Seccombe SDC: At the recent SDC Cabinet meeting five development sites were considered. The development of a settlement of circa 2800 houses at Gaydon Lighthorne Heath was agreed at full council on 12/05/14 .It will now go for consultation until September, then to the Planning Inspectorate before finally being approved in due course.
The Long Marston settlement and relief road could not be considered as a suitable site as infrastructure is problematic at this stage: A school and relief road are much needed.
10,800 homes are needed overall within the Core Strategy by 2031. There will also be some overspill from outside of the district.

WCC: Izzi is involved with the Local Enterprise Board involving both public and private sector and is Chair of the Health and Wellbeing board helping to shape the health community.
The Royal Regiment of Fusiliers now have the freedom of the county and will be parading through Warwick on 13/06/14

11. Questions from the public:
It was suggested a conservatory in a planning application for Queens Street should not be removed as it has Victorian flooring and hand painted glass painting back to 1885.
The PC have received a letter from the applicant giving reasons for its removal including damp. Preservation of the painted glass is a consideration.
The PC will liaise and submit a response to SDC in due course.

A vote of thanks was conveyed to outgoing chairman Colin Black for his excellent chairmanship of the council over the previous four years.

Meeting closed: 8.15 pm

Signed Nick Gale Chairman 2nd July 2014