Council Minutes - Annual Meeting of the Council 2015


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at
The Village Hall, Halford on Wednesday the 13th of May 2015
commencing at 6.30 pm

Present: Cllr Nick Gale (in the Chair)
Councillors John Alexander, Paul Bannister and Mike Lewis
Clerk: Karen Parnell

In attendance: WCC Cllr Izzi Seccombe SDC Cllr Philip Seccombe
Six members of the public were present
Apologies: None

1. To Elect a Chairman for the ensuing Municipal Year.
This item deferred to the July PC meeting

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
This item deferred to the July PC meeting

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from September 2012 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 4th March 2015.
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom and new matters.
Village Maintenance
Traffic Calming
Play area equipment for young children

All items deferred to the July PC meeting

6. Planning:

Application(s) reference: 15/01131/FUL and 15/01132/LBC
Proposed : Removal of existing external plastered brick and timber handrail staircase and construction of a new internal staircase from garage floor level to first floor play room level.
At : Halford House, Queen Street, Halford, Shipston-on-Stour CV36 5BT
For : Mr Kevin Sparks

Application(s) reference: 15/01368/FUL
Proposed : Proposed vehicular access 4m wide
At : Park Hill House, Idlicote Road, Halford, Shipston-on-Stour CV36 5DQ
For : Mr Lawrence Adamson

7. Finance:
The internal audit was conducted on the 9th of April 2015 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2015:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

c) Chairman to sign the Bank Reconciliation as at 31st March, 2015.
Done by both Chairman and RFO with the consent of the Council

8. Accounts for payment.
Cheque No 001 Clerks Salary 384.00
Cheque No 002 Clerks Expenses 26.00
Cheque No 003 Granite Planet (Website Hosting) 144.00
Cheque No 004 Kenneth Dunn (Internal Audit) 30.00
Cheque No 005 WALC 120.00
Cheque No 006 EON Phone box Electricity 26.09
Cheque No 007 Aon UK Ltd (Insurance) 710.34
Cheque No 008 Japonica Pride Ltd 21.00

Receipt: 50% Precept 3600.00 from SDC

9. To deal with any correspondence.


10. Councillors reports.


11. Questions from the public:


Meeting closed: 6.45 pm

Signed Nick Gale Chairman 1st July 2015