Council Minutes - Annual Meeting of the Council May 2017


Halford Parish Council

A member of the Warwickshire and West Midlands Association of Local Councils

Minutes of the Annual Parish Council Meeting held at
The Village Hall, Halford on Wednesday the 3rd of May 2017
commencing at 7.00 pm
Present: Cllr Nick Gale (in the Chair)
Councillors Paul Abernethy, John Alexander, Di Byard-Jones and Paul Bannister
Clerk: Karen Parnell
Nine members of the public were present
Apologies: None

1. To Elect a Chairman for the ensuing Municipal Year.
Nick Gale Proposed Paul Abernethy Seconded Di Byard-Jones

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Paul Abernethy Proposed John Alexander Seconded Paul Bannister

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from September 2012 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held on 1st March 2017
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom and new matters.
Village Maintenance
Cllr Abernethy continues to liaise with Orbit regarding drains in Halford.
Adoption of the road remains a potential issue to be confirmed.
Parking at a row of cottages is a potential issue as the area would appear to be owned by WRCC.

Millennium Garden
Bushes have been trimmed back and planting remains a consideration.

Traffic Calming
WCC, Police and the Police and Crime Commissioner are all involved in this matter.
Figures from the Rodburgh project are still awaited for analysis.
Philip Seccombe is liaising with the PC with regard to addressing the issue.
Speed cameras remain a consideration.
A police van or other visible presence will be requested through the Community Forum.

Bus Shelter - UBUS Community Bus Service
Cllr Abernethy has not pursued this matter further. The PC unanimously authorized him to obtain a quote on siting the new bus stop/shelter which would be classed as permitted development.

Siting of a memorial bench
The PC has been asked to be involved with positioning a bench in the village in memory of Percy Lomas by a relative of his. The PC has not objection to this and will work with his representative to agree a suitable location within the village.

Village waste bins
A resident has been subjected to dog waste being placed in his green bin rendering it unemptiable. It was noted three dog waste bins are already in Halford but consideration will be given to providing a fourth and paying the costs for its emptying.

6. Planning:
Application(s) reference: 17/00712/LDE
Proposed : Use of building as single dwellinghouse (use class C3)
At : Stepmoles Farm, Idlicote Road, Halford, Shipston-on-Stour CV36 5BP
For : Mr Peter Whale

Application(s) reference: 17/00710/FUL
Proposed : Proposed erection of two and single storey rear extensions.
At : 12 The Leys, Halford, CV36 5DD,
For : Mr & Mrs Cook

7. Finance:
The internal audit was conducted on the 19th of April 2017 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2017:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

c) Chairman to sign the Bank Reconciliation as at 31st March, 2017.
Done by both Chairman and RFO with the consent of the Council

8. Accounts for payment.
Cheque No 071 Clerks Salary 384.00
Cheque No 072 Clerks Expenses 26.00
Cheque No 073 Granite Planet (Website Hosting) 144.00
Cheque No 074 WALC 121.38
Cheque No 075 Japonica Pride 49.00
Cheque No 076 Aon UK Limited (Insurance) 750.55
Cheque No 077 Kenneth Dunn (Audit) 30.00

50% Precept 3600.00 from SDC

9. To deal with any correspondence.

10. Councillors reports.
Not present

11. Questions from the public:

Meeting closed: 7.30 pm