Council Minutes - Annual Meeting of the Council May 2018


Minutes of the Annual Parish Council Meeting held at
The Village Hall, Halford on Wednesday the 2nd of May 2018
commencing at 7.00 pm
Present: Cllr Nick Gale (in the Chair)
Councillors Di Byard-Jones and Mike Lewis
WCC Cllr Izzi Seccombe
Clerk: Karen Parnell
Seven members of the public were present
Apologies: Cllr Paul Abernethy

1. To Elect a Chairman for the ensuing Municipal Year.
Nick Gale Proposed Mike Lewis Seconded Di Byard-Jones

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Paul Abernethy Proposed Di Byard-Jones Seconded Nick Gale

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from May 2018 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held in March 2018
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom and new matters.

Traffic Calming
Covered within the preceding meeting

Bus Shelter
This is now on order

6. Planning:
Application(s) reference: 18/00580/FUL
Proposed : Full planning permission for the erection of 4 no. detached two-storey dwellings, with new access off the A429 (Fosse Way) and all associated site works.
At : Former Bowling Green, Fosse Way, Halford,
For : Lioned Ltd

7. Finance:
The internal audit was conducted on the 13th of April 2018 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2018:-
a) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

b) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

c) Chairman to sign the Bank Reconciliation as at 31st March, 2018.
Done by both Chairman and RFO with the consent of the Council

To agree that as this parish council has not exceeded either income or expenditure totaling over 25,000 and has met the qualifying criteria they wish to certify themselves exempt from a limited assurance review. Agreed unanimously by the PC

8. Accounts for payment.
Cheque No 101 Clerks Salary/Expenses 450.00
Cheque No 102 WALC 126.00
Cheque No 103 Granite Planet 144.00
Cheque No 105 Kenneth Dunn (Internal Audit) 35.00
Cheque No 104 UK Aggregates Ltd (Bus Shelter) 4668.00

50% Precept 3600.00 from SDC
V.A.T Reclaim 903.20

9. To deal with any correspondence.

10. Councillors reports.
Covered within the preceding meeting

11. Questions from the public:
It was noted residents were thanked for their works within Halford in Village Voices.
It was felt some foliage was in need of attention.

Meeting closed: 7.30 pm

Signed Chairman Nick Gale July 2018


Download: Parish Accounts May 2018