Council Minutes - Annual Meeting of the Council May 2022


Minutes of the Annual Parish Council Meeting held at Halford Village Hall on
Wednesday the 4th of May 2022 commencing at 6.45 pm

Present: Cllr Nick Gale (in the Chair)
Councillors Graham Black, Gerald Newell, Ruth Noon and Sarah Whalley
County Councillor Izzi Seccombe
Clerk: Karen Parnell - Three members of the public were present
District Councillor Penny Anne O Donnell (for arriving late)

1. To Elect a Chairman for the ensuing Municipal Year.
Graham Black Proposed Gerald Newell Seconded - Position accepted by Nick Gale

2. To Elect a Vice-Chairman for the ensuing Municipal Year.
Sarah Whalley Proposed Graham Black Seconded - Position accepted by Ruth Noon

3. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from May 2021 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.

There were no disclosures of interests.

4. Minutes of the Parish Council Meeting held in March 2022
Were agreed by the Council to be an accurate record of the meeting, and were duly signed off by the Chairman as such.

5. Matters arising therefrom and new matters.

Village Maintenance - Parking on verges
A meeting with the PC Chairman did not bring about desired results.
An overgrown footpath in Halford will be reported for action.
Jubilee Celebrations - Discussion
The PC will donate circa 1500 in principle to the committee enabling the celebrations. The pub will be very involved with events.

Village Allotments
It was noted the PC does not manage any allotments. Should anybody wish to be considered for holding an allotment in Halford they would need to contact the land agent via
Godfrey Payton, High Street, Warwick.

6. Planning:

Application(s) reference: 22/00697/FUL
Proposed : Two story extension at the rear of the existing property. All features to match existing.
At : Enfield House, Idlicote Road, Halford, Shipston-on-Stour CV36 5DA
For : Mr Paul Abernethy

Application(s) reference: 22/00617/FUL and 22/00977/LBC
Proposed : Proposed barn conversion for residential accommodation suitable for holiday let
At : Holego House, Fosse Way, Halford, Shipston-on-Stour CV36 5BW
For : Mr Andrew and Jan Redhead

Application(s) reference: 22/00963/FUL
Proposed : Proposed removal of existing rear conservatory and side single storey. Proposed two-storey side extension, front single storey extensions and rear single storey extension. Proposed rendering of existing brickwork (keeping stone quions). Proposed relocation of entrance and re-routed driveway.
At : Park Hill House, Idlicote Road, Halford, Shipston-on-Stour CV36 5DQ
For : Mr Matthew Jordan

Application(s) reference: 22/01077/FUL
Proposed : Proposed removal of existing rear conservatory and front UPVC glazed porch.
Proposed single storey front and rear extensions. Proposed side and rear two storey extensions.
Proposed conversion of existing garage. Proposed existing and new windows and door to be
anthracite grey. Proposed rendering of existing brickwork in off-white render. Proposed extension to
existing dropped kerb.
At : 9 Idlicote Road, Halford, Shipston-on-Stour, CV36 5DG
For : Ann Green

7. Finance:
The internal audit was conducted on the 13th of April 2022 by Kenneth Dunn.

To complete the Annual Financial Return for the year ending 31st March, 2022:-
a) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council

b) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned

c) Chairman to sign the Bank Reconciliation as at 31st March, 2022.
Done by both Chairman and RFO with the consent of the Council

To agree that as this parish council has not exceeded either income or expenditure totaling over 25,000 and has met the qualifying criteria they wish to certify themselves exempt from a limited assurance review. Agreed unanimously by the PC

8. Accounts for payment.
Clerks Salary/Expenses 450.00
WALC 149.00
Kenneth Dunn (Internal Audit) 45.00
Bank Charges 9.00
BHIB Ltd (Insurance) 782.58
Japonica Pride 48.00 + 56.00
Stratford District Council (Land Lease) 175.00
Granite Planet (Website) 144.00

Receipts: 50% Precept 3600.00 from SDC

To consider a donation towards Jubilee celebrations - Agreed in principle at 1500.00

9. Councillors reports - Cllr Penny Anne O'Donnell SDC:
Covid updates and numbers have been provided throughout the year.
The merger between Stratford and Warwick District Councils will not go ahead.
The 300,000 costs to residents will be called in for scrutiny at an overview and scrutiny meeting which will take place on 10/05/22 at the Town Hall, Stratford-Upon-Avon.
Green waste subscriptions have helped SDC financially.
There are issues with Halford receiving an irregular postal service.
It was felt the ambulance service within the area has slow response times

10. Comments from the public - It was felt that unsigned notes by the PC Chairman attempting to correct dangerous parking was not a good way of communicating with the resident regarding the matter.

Comments from councillors - Biopics of councillors will be collected for inclusion in Village Voices.
Funding by WCC streams was explained and Cllr Black is to help to co-ordinate and promote community projects within the village which has 8000.00 to distribute throughout the county.

Meeting closed: 7.35 pm